The first step in planning a successful meeting is to develop an agenda that is efficient. The board meeting agenda does not need to be a standard document that is used every time. Instead, you can use the agenda to serve as a tool that lets you to change the way you run your meetings to maximize the value you get from your board members.
The agenda for the board meeting should clearly state the purpose of the meeting in order to avoid waste of time and ensure that all the relevant topics are discussed. The agenda should also contain the attendees required and optional in order to organize to accommodate them. It is recommended that you share the agenda with board members in advance to give them time to study the topic and prepare for your meeting.
It is essential to include a section on the agenda for board meetings for new business in order that board members can address any issues or concerns that were not discussed at the previous meeting. The old business section also allows board members to review any unresolved issues and decide what they should do with regard to the issues. It is also helpful to include a committee report section on the agenda for board meetings so that the board can receive valuable insights from various committees on particular aspects of their work.
The final item on the agenda for the board meeting is an opportunity for the Board members to discuss any issues that weren’t included in the Consent Agenda, and to accept the minutes. This will help avoid the possibility of discrepancies and ensure accountability in the meeting minutes.